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Office Co-ordinator (fixed term contract)


With offices in Bristol, Leamington Spa, London, Munich and Sheffield, Withers & Rogers are one of Europe’s largest dedicated intellectual property law firms. Established more than 130 years ago, we remain as passionate as ever about delivering the very best for our clients.

We’re now seeking an Office Co-ordinator to join our team on a full time, fixed term contract for 10 months, working 35 hours per week.

The Role

As an Office Co-ordinator, you will play a key role in the preparation and co-ordination of our upcoming office move.

Working closely with external moving companies and our furniture provider, you will organise the clearance of our current premises and work with employees to co-ordinate the collection of personal belongings. You will also need to work with our current suppliers to ensure an ongoing service, and organise new suppliers where needed, as well as work towards archiving our current paper filing system.

In addition to your involvement in our office move, you will also provide first-rate office administration support to our Bristol office, and to our secretaries and attorneys on an ad-hoc basis as necessary.

Other duties will include:

  • Acting as the point of contact for supplier and contractor relationships
  • Ensure the office is covid safe in line with the risk assessments and monitor attendee numbers
  • Sending, receiving and sorting internal and external mail
  • Overseeing the booking and allocation of meeting rooms and planning events
  • Working with the HR team to provide an induction to new starters
  • Archiving and recalling files
  • Receiving, checking and approving invoices
  • Monitoring and ordering stationery and kitchen supplies

About You

To join us as an Office Co-ordinator, you will need:

  • Experience in an office-based administration or front of house role
  • Experience in providing excellent customer service
  • A professional telephone manner
  • Excellent interpersonal skills with the ability to communicate at all levels
  • Proficiency in MS Office, in particular Outlook, Excel and Word

The Benefits

  • Competitive salary
  • Flexible working options
  • Pension plan with employer and employee contributions
  • Healthcare scheme
  • Give as you earn scheme
  • Group life assurance
  • Employee assistance programme and plenty of wellbeing support

This is a brilliant opportunity not only to build on your existing administration experience and act as the welcoming face and voice of a successful legal firm, but to join us at an exciting time and help us to co-ordinate our office move.

You will discover a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.

So, if you have experience in an office environment and are someone who enjoys working autonomously and taking ownership of projects, we would love to hear from you.

Apply for this vacancy